Tag’n’Track for Government
Keep public assets accounted for, records under control and audits straightforward. Tag’n’Track automates asset registers, verification, records and buildings for ministries, agencies and municipalities.
How Tag’n’Track helps government organisations
Tag’n’Track for Government gives public bodies complete, verifiable asset registers and control over physical records. Assets are tagged and verified room by room, transfers between departments are recorded, registry files are tracked from creation to archive, and public buildings are inspected and maintained on schedule. It can run on your own servers where data residency rules require it.
Industry challenges
Incomplete asset registers
Registers do not match what is in offices, stores and sites.
Slow verification
Annual physical verification takes weeks and ties up staff.
Lost files
Registry files go missing between departments.
Audit findings
Auditors find gaps in assets, records and inspections.
Processes we automate
Each step in managing public assets and records, and how it is automated.
Asset registration
New assets are tagged and registered with cost centre, location and custodian.
Solution: Organisational Asset Management ›Physical verification
Teams verify assets room by room with handheld readers and reconcile automatically.
Transfers and disposals
Moves between departments and disposals are approved and recorded.
Registry and case files
Files are checked out, tracked and returned with a full history.
Solution: Document & File Management ›Archives and retention
Archive boxes and retention schedules are managed and evidenced.
Public buildings
Inspections and maintenance of buildings and safety equipment are proven on site.
Solution: Facility Management ›Solutions for you
The Tag’n’Track solutions and add-ons used in this industry, all on one platform.
Organisational Asset Management
IT equipment, furniture, fixed assets, tools and vehicles in one live register.
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Document & File Management
Physical files, archives, custody and retention.
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Facility Management
Buildings, rooms, equipment, inspections and maintenance.
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Deployment Options
Cloud, hybrid or on-premise.
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Custom Dashboards
Dashboards for each role, from managers to field teams.
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Mobile App
Scanning, offline work and alerts in the field.
Read moreWhat you gain
- Asset registers that match reality.
- Verification in days instead of weeks.
- Files tracked from creation to archive.
- Fewer audit findings, with evidence on demand.
What the research shows
Independent industry findings, not Tag’n’Track results.
Tag’n’Track has been implemented for public bodies in Kenya, including the Kenya Revenue Authority, the Kenya Broadcasting Corporation and the Media Council of Kenya, in association with our local partner in Kenya.
Industry integrations
Connect to government systems.
ERP and finance
SAP, Oracle and other financial systems for asset accounting.
Records and DMS
Link physical files to electronic records.
On-premise deployment
Run within government data centres when required.
Hardware that fits your site, your process and your budget
Tag’n’Track works with RFID, NFC, QR codes, barcodes, IoT sensors and GPS from all leading manufacturers, so you are never tied to one brand. Every recommendation is based on your requirements, a site survey and your budget.
Typical choices: durable asset labels, on-metal tags, thin file labels, handheld readers for verification, door portals for registries and label printers.
Start simple, grow to full automation. Begin with handheld readers in one area, prove the value, then add fixed readers, gates and sensors step by step.
Platform, security and languages
Built on the Tag’n’Track Platform.
Browser and mobile
Works in any web browser with no installation. Add the Mobile App for scanning, offline work and alerts in the field.
Mobile App available as an add-on.Security and roles
Only registered devices, tags and users; role-based permissions; a full history of every change for audits.
Consistent, traceable data.Languages and deployment
Arabic and English interfaces. Run in the cloud, on your own servers or in a hybrid set-up.
Deployment Options available as an add-on.Compliance and standards
Records and reports that support your audit and regulatory obligations.
Public sector accounting
Supports asset records for IPSAS 17 Property, Plant and Equipment and local public accounting rules.
Records management
Supports ISO 15489 principles for public records.
Data residency
On-premise and hybrid deployment for data that must stay in the country.
Implementation and services
From the first site survey to ongoing support. See all services.
Consulting and discovery
Site survey, process review and a phased plan.
Implementation and integration
Configuration, integration with your systems, testing and go-live.
Tagging services
Tag selection and professional tagging on site.
Training
Hands-on training for administrators and field teams.
Support
Help desk, updates and managed services after go-live.
Questions, answered.
Can it run on government servers?
Yes. With the Deployment Options add-on, the platform runs on-premise or in a hybrid set-up.
Can we import our current register?
Yes. Existing registers are imported and then verified with tagging.
Does it support Arabic?
Yes. The interface is available in Arabic and English.
Do we need the mobile app?
No. Everything works in a browser; the Mobile App add-on is recommended for verification teams.
Related industries.
Explore how other sectors use Tag’n’Track, or see all industries.
See Tag’n’Track for Government in action
Tell us about your sites and processes, and we will show you how Tag’n’Track automates them.