Tag’n’Track for Museums & Heritage
Know where every object is, from storage to gallery to loan. Tag’n’Track Artifact Management & Tracking automates collection movements, audits, loans, conditions and provenance records for museums and heritage organisations.
How Tag’n’Track helps museums and heritage organisations
Tag’n’Track Artifact Management & Tracking gives collections teams a live record of where every object is and how it is cared for. Objects and storage units are tagged discreetly, movements between stores, galleries and conservation are recorded, loans are tracked in and out, environmental conditions are monitored and provenance documents stay linked to each object.
Industry challenges
Objects not where expected
Objects moved for exhibitions or conservation are hard to locate.
Long collection audits
Inventory checks of large collections take months.
Loans in and out
Incoming and outgoing loans need careful, documented handling.
Environmental risk
Temperature and humidity changes can damage sensitive objects.
Processes we automate
Each step in caring for a collection, and how it is automated.
Object location
Every object and storage unit has a current location and movement history.
Solution: Organisational Asset Management ›Collection audits
Stores are audited with handheld readers in a fraction of the time.
Loans management
Loans are checked out and in with condition notes and documents.
Environmental monitoring
Sensors in stores and showcases alert staff to changes in conditions.
Solution: Facility Management ›Provenance and documents
Provenance records, loan agreements and reports stay linked to each object.
Solution: Document & File Management ›Store access
Access to collection stores is recorded by badge.
Solution: People & Workforce Management ›Solutions for you
The Tag’n’Track solutions and add-ons used in this industry, all on one platform.
Organisational Asset Management
IT equipment, furniture, fixed assets, tools and vehicles in one live register.
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Document & File Management
Physical files, archives, custody and retention.
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Facility Management
Buildings, rooms, equipment, inspections and maintenance.
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Custom Dashboards
Dashboards for each role, from managers to field teams.
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Mobile App
Scanning, offline work and alerts in the field.
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Deployment Options
Cloud, hybrid or on-premise.
Read moreWhat you gain
- Every object located, in store, on display or on loan.
- Collection audits in a fraction of the time.
- Loans documented end to end.
- Conditions monitored for sensitive objects.
Industry integrations
Connect to your collections systems.
Collections management systems
Share object locations and movements.
Environmental systems
Use sensor data for alerts and reports.
Reporting
Audit and loan reports for trustees and lenders.
Hardware that fits your site, your process and your budget
Tag’n’Track works with RFID, NFC, QR codes, barcodes, IoT sensors and GPS from all leading manufacturers, so you are never tied to one brand. Every recommendation is based on your requirements, a site survey and your budget.
Typical choices: discreet tags suited to objects and storage boxes, handheld readers, store and gallery readers, temperature and humidity sensors.
Start simple, grow to full automation. Begin with handheld readers in one area, prove the value, then add fixed readers, gates and sensors step by step.
Platform, security and languages
Built on the Tag’n’Track Platform.
Browser and mobile
Works in any web browser with no installation. Add the Mobile App for scanning, offline work and alerts in the field.
Mobile App available as an add-on.Security and roles
Only registered devices, tags and users; role-based permissions; a full history of every change for audits.
Consistent, traceable data.Languages and deployment
Arabic and English interfaces. Run in the cloud, on your own servers or in a hybrid set-up.
Deployment Options available as an add-on.Compliance and standards
Records and reports that support your audit and regulatory obligations.
Collections management practice
Supports Spectrum-aligned procedures for location, movement, audit and loans.
Loan and insurance evidence
Documented movements and conditions for lenders and insurers.
Access records
Who entered collection stores and when.
Implementation and services
From the first site survey to ongoing support. See all services.
Consulting and discovery
Site survey, process review and a phased plan.
Implementation and integration
Configuration, integration with your systems, testing and go-live.
Tagging services
Tag selection and professional tagging on site.
Training
Hands-on training for administrators and field teams.
Support
Help desk, updates and managed services after go-live.
Questions, answered.
Are tags safe for objects?
Tags are attached to mounts, boxes or labels, not directly to sensitive surfaces.
Does it work with our collections system?
Yes. Locations and movements can be shared through APIs.
Can it monitor showcases?
Yes. Temperature and humidity sensors report conditions continuously.
Do we need the mobile app?
It is recommended for audits and movements in stores.
Related industries.
Explore how other sectors use Tag’n’Track, or see all industries.
See Tag’n’Track for Museums & Heritage in action
Tell us about your sites and processes, and we will show you how Tag’n’Track automates them.